The Web site is invaluable to the Center and the art show. You have truly developed a lasting legacy. – Betsy Alley, Special Events Coordinator, The Women's Center

Office Manager Bookkeeper

Do you enjoy working with highly creative, passionate people? Do you love applying your eagle-eye for detail to helping others get their jobs done?

If you answer yes to these questions, then hesketh.com may be the team for you.

Occupational Summary

The Office Manager/Bookkeeper is responsible for a variety of business activities related to accounting and financial reporting, office administration, and human resources.

Duties and Responsibilities

Accounting & Financial Reporting

  1. Perform all general ledger and accounting functions such as control of cash receipts, accounts receivable and payable, and monthly reconciliation of all accounts.
  2. Document financial transactions and maintain financial records as required for tax and legal purposes.
  3. Perform monthly client invoicing.
  4. Prepare payroll and manage an outside payroll service.
  5. Create financial reports for executive management in support of organization transparency.
  6. Maintain records of fixed assets.
  7. Assist in the preparation of annual budgets.
  8. Responsible for courteous collections on overdue invoices.
  9. Use and maintain QuickBooks accounting software.

Office Administration

  1. Opens and closes office. Greets customers.
  2. Answers calls to the main corporate line/operator, sales, and finance.
  3. Guest hospitality and catering arrangements.
  4. Ensures customers, vendors, and employees are handled in a professional and courteous
    manner.
  5. Administrative support of staff, including travel arrangements, copy editing, and contact management.
  6. Identify and manage vendors of office-related services, evaluate price and service options, and manage cost and vendor relationships.
  7. Facility operations (office and kitchen supply inventory, stationery, telecommunication, building management liaison, water plants).
  8. Maintain tidiness of reception area, meeting rooms, and common areas.
  9. Scheduling meetings and preparing conference spaces.
  10. Incoming and outgoing mail, package, and fax handling, distribution, and tracking.
  11. Assisting with photocopying and printing meeting materials.
  12. Maintain corporate files, including contracts.
  13. Operating general office equipment, including maintenance and troubleshooting.
  14. Update and maintain policy and procedures documentation.

Human Resources Administration

  1. New employee orientation and integration.
  2. Benefits administration and coordination.
  3. Management of personnel files.
  4. On going review and enhancement of HR benefits and policies.
  5. Ensure legal compliance for all local, federal, and state requirements.
  6. Workers compensation.
  7. Recruiting, including job posting.
  8. Identify and coordinate company events for team building and morale.
  9. Exit processes.

Qualifications

Education

Associate or Bachelor's degree or equivalent combination of relevant education and experience.

Experience

  • Minimum of 2 years of well rounded experience in all aspects of bookkeeping and office administration in a fast-paced, small company culture.
  • Creative agency, service organization, not-for-profit, higher education, or social entrepreneurship experience preferred.

Skills

Must-haves

  • Expertise in bookkeeping.
  • Proficient with MS Office and Quickbooks.
  • Exceptional organizational and time management skills.
  • Ability to maintain confidential information.
  • Thoroughness and an eye for detail.
  • Excellent phone, written, and verbal communication skills.
  • Ability to handle multiple projects simultaneously and deal with changing priorities.
  • Ability to self-motivate and solve problems to final resolution with minimal direction.
  • A strong professional work ethic, positive, energetic attitude, and sense of humor.

Nice-to-haves

  • Enthusiasm for the Web.
  • Foosball skills.

Send resumes and salary history to…
hesketh.com/inc.
ATTN: Personnel
1101 Haynes Street
Suite 109
Raleigh, NC 27604

fax: 919.747.9073
email: careers@hesketh.com

hesketh.com/inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, veteran status, or disability.